Portal Instructions for Office Volunteers

When you access the Portal at  

www.schedulesplus.com/karebears  

 
you will see this main Portal screen, but you must Log In to the system in order to use it.

Click on the green LOGIN button to display the Log In screen (next panel)

Enter your phone number (10 digits) and press SEARCH

You are already in the system, so your name will display. If multiple people in the system use the same phone number, you see buttons for each of their names.

Click on your name, and you will taken back to the main Portal screen.

Click "SignUp to Volunteer" on the main Portal screen

For this example, we have made a test event

• Morning Office staffing in September which needs two volunteers each shift.

WHEN YOU ACCESS THE "LIVE" PORTAL, YOU WILL SEE TABS FOR OCTOBER THROUGH  DECEMBER

WITH MORNING AND AFTERNOON SHIFTS

Volunteer needs are shown by month, so clicking the  "9/2024" tab brings up the remaining available Office shifts for this TEST entry.  All available dates in the month will appear, but only the first few dates are shown in this picture.  

You can see that two volunteers are initially needed for each shift. That will show as "1" if you or someone else has signed up for one of them. If no shifts are available on the date, that date will not appear at all. 

Click the blue box underneath a given date/time to signup to volunteer for that shift. 

                            ----------------------

The display refreshes to show the shift(s) where you have volunteered. Those are always grouped at the top of the list, not in overall date sequence for the month.

You can also now see that now only one volunteer is now needed for that selected shift

NOTE: You can only sign up for yourself. If you typically work with a particular person, you must coordinate together to each sign up for the same shift(s)

NOTE: Office staffing is indeed an "event" in the system, although unlike clinics or classes, no one actually "attends" this event. 

You are "volunteering at" the event, not "attending" it. 

You can now select more shifts in that month - or go to anther month

 PLEASE USE THIS SYSTEM TO SIGN UP FOR SHIFTS IN NOVEMBER

Again the display refreshes to show all the shifts where you have now volunteered. These actual signups will always be shown whenever you go to this Portal option, even if no more available shifts are shown below them

For any shift showing "You are Volunteering" you can click its REMOVE button to cancel your signup for that shift 

You can continue to select (or cancel) more shifts in this month 

 OR

click on a different month and similarly make selections there..

This screen shot from the "live" system shows how Fall months (like September) will actually appear, with shifts available for sign up in the Morning and in the Afternoon

Some of these screens have a CALENDAR or VIEW AS CALENDAR button, which will display this MY CALENDAR screen. There is a PRINT option.

Note that MY CALENDAR is also a button s available on the main Portal screen

Only your selections are shown, not all volunteers on a shift or event.